Public Records

  • TO PUBLIC: To make a public records request, please click HERE.

    TO MEDIA: To make a media public records request, please click HERE.

    TRANSCRIPTS: All student records requests including graduation verifications, transcripts, immunization records, or the complete student record must be made online using our online student record request system: https://ccsoh.scriborder.com

    "Public records" are defined as any document, device, or item, regardless of physical form or characteristic, including an electronic record created or received by or coming under the jurisdiction of the District or its employees, which serves to document the organization, functions, policies, decisions, procedures, operations, or other activities of the District.

    "Electronic record" is defined as a record created, generated, sent, communicated, received, or stored by electronic means.

    "Public records" do not include medical records, documents containing genetic information, trial preparation records, confidential law enforcement investigatory records, records the release of which is prohibited by State or Federal law, and any other exceptions set forth in R.C. 149.43.

    Confidential law enforcement investigatory records, medical records, and trial preparation records are as defined in R.C. 149.43.

    No public records, including, but not limited to, personnel records, personnel files, or staff directories or student records shall include the actual/confidential addresses of students, parents, or employees who are participating in the Safe at Home/Address Confidentiality Program administered by the Secretary of State.  Such public records and student records shall only contain the address designated by the Secretary of State to serve as the student’s, parent’s or employee’s address.

    A reasonable period of time may be necessary due to the volume of records requested, the proximity of the location where the records are stored, and/or for the District to review and redact non-public/confidential information contained in the record. Upon request, a person may receive copies of public records, at cost, within a reasonable period of time.

    Each request for public records shall be evaluated for a response at the time it is made. Although no specific language is required to make a request, the requestor must minimally identify the record(s) requested with sufficient clarity to allow the District to identify, retrieve, and review the record(s).

    If a requestor makes an ambiguous or overly broad request or has difficulty in making a request for inspection or copies of public records such that the District cannot reasonably identify what public records are being requested, the District or its designee may deny the request but shall provide the requestor with an opportunity to revise the request by informing the requestor of the manner in which records are maintained by the District and accessed in the ordinary course of business. The request for records shall need not be in writing. The requestor shall not be required to provide his/her identity or the intended use of the requested public record(s).