Special Education Records Department

Columbus City Schools (CCS) special education department has staff assigned to respond to record requests for Individualized Education Plans (IEPs) and Evaluation Team Reports (ETRs).  Maintaining and quickly responding to requests for special education records within a timely manner will ensure there is no interruption in student services when that individual transfers to another school and helps provide proof of a disability to outside organizations.   

The special education department receives requests from approximately 240 various entities.  These entities may include schools, courts, law offices, universities, county developmental disability offices, and social security.  Below is data that has been kept regarding requests that have come through the department  

Memo Regarding CCS Staff and Paper Records

All staff are encouraged to use the digital signature feature in IEP Anywhere and any other features that allow them to digitally complete special education documents.  The goal is to go completely paperless with all special education documents.  

If staff have any documents that have actual ink on paper then those documents can be sent to Hudson for storage.  A copy does not need to be put in a cumulative file at the school.  Copies of digital documents do not need to be printed out and sent to Hudson since the digital version of that document already exists in IEP Anywhere.  

Click the LINK for a copy of this notice.

Digitizing Special Education Records

As of November 1st, 2022, all special education records have been digitized.  This was a monumental task since CCS has the largest number of special education students in the state of Ohio. Digitization of records has helped increase department response times to record requests, prevented the loss of records, and decreased overall costs.